Sharing Patient Medical Information, GDPR and the National Data Opt-Out Programme

The General Data Protection Regulations (GDPR) came into effect from 25th May 2018. 

The national data opt-out programme allows patients in England to opt out of their confidential patient information being used for research and planning and was introduced in May 2018. 

Data Opt Outs

There are two types of data opt-outs. Type 1 opt-outs are registered at a GP practice and they prevent any confidential information being released outside of the practice. These opt outs are coded in the patient record and will continue to be upheld at least until March 2020. Before a decision is taken to remove these opt-outs there will be a consultation with the National Data Guardian. GP practices can continue to record and apply a patient’s type 1 opt-out choice.

Type 2 opt-outs are registered on a patient’s record and prevent any information that is released to NHS Digital being shared outside of NHS Digital for purposes other than direct patient care.Previously type 2 opt-outs were managed by the GP practice making a coded entry in the patient record at the GP practice and collected by NHS Digital. Type 2 opt-outs have been converted to the national data opt-out and practices should no longer code type 2 data opt-outs. Patients wanting to opt out of their data being shared for planning and research purposes should be directed to

We share your medical records with other services treating you.  For full details, please see "Sharing Your Medical Information - Patient Information Leaflet" below.  

Dorset Population Health Management Processing

Dorset SystmOne Fair Processing Note

Practice Privacy Statement

The Government has produced a Privacy Notice specifically for Shielded Patients.  Please click on the link below to access this:

Shielded Patients Privacy Notice

Sharing Your Medical Information - Patient Information Leaflet

Privacy Notice Relating to Primary Care Networks (PCN)

20th March 2020 Extra Advice Regarding our Practice Privacy Statement during the

1) Coronavirus (COVID-19) pandemic:

Coronavirus (COVID-19) pandemic and your information

The ICO recognises the unprecedented challenges the NHS and other health professionals are facing during the Coronavirus (COVID-19) pandemic. The ICO also recognise that: 'Public bodies may require additional collection and sharing of personal data to protect against serious threats to public health' In order to look after your healthcare needs we may therefore need to share your personal information including medical records with clinical and non clinical staff in Practices from the surrounding locality including Practices within any Primary Network to which your Practice belongs [Mid Dorset Locality]. Please be assured that we will only share information and health data that is necessary to meet your healthcare needs. Please also note that the data protection and electronic communication laws do not stop us from sending public health messages to you, either by phone, text or email as these messages are not direct marketing. It may also be necessary, where the latest technology allows us to do so, to use your information and health data to facilitate digital consultations and diagnoses and we will always do this with your security in mind.



Health Intelligence text to be included in GP Practice Privacy Notice on website:

The Practice shares your diabetes related data with the Diabetic Eye Screening Programme operated by Health Intelligence (commissioned by NHS England). This supports your invitation for eye screening (where you are eligible and referred by the Practice) and ongoing care by the screening programme. This data may be shared with any Hospital Eye Services you are under the care of to support further treatment and with other healthcare professionals involved in your care, for example your Diabetologist.

For further information, take a look at Health Intelligence’s Privacy Notice on the diabetic eye screening website:

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